Events Overview
All plans
An event is the heart of ARTSVP: one bookable happening with its own dates, capacity, tickets, and public booking page. A private view, a press morning, a month of timed entry — each is an event, and the Events area lists every one in your current space.
The life of an event
An event begins as a draft, visible only to your team, while you shape its schedule, tickets, and page. Publish it and it goes live: guests can see it, book it, and start appearing on its guest list. Once its dates have passed it becomes a past event. Archive event tucks it out of your active lists without deleting anything (and you can Unarchive event later). Cancel event calls the occasion off: bookings stop, and live bookings are cancelled.
| Status | Meaning |
|---|---|
| Draft | Not yet published. Guests cannot see or book it. |
| Published | Live and taking bookings on its public page. |
| Past | The event’s dates are over. |
| Cancelled | The occasion is off. Bookings have stopped, and live bookings were cancelled. |
| Archived | Tucked away from your active lists, data intact. |
Upcoming published events also carry a countdown — “Today”, “Tomorrow”, “In 5 days” — and show “Live” while the event is underway.
Inside an event
Open any event and its pages line up in the sub-navigation:
| Page | What it is for |
|---|---|
| Overview | The event at a glance: guest stats, latest bookings, capacity, quick actions. Drafts continue setup from here. |
| Guestlist | The live guest list: invitations, bookings, statuses, and check-in. See Guest List. |
| Promote | Booking links, QR codes and posters, social sharing, and sending invites. See Publishing and sharing. |
| Settings | How the event runs, in tabs: Details, Availability, Ticketing, Emails, Design, Advanced, and Developer Expert. |
| Insights | Booking and attendance analytics: live during the event, a report after it. |
| Preview | The public booking page, exactly as guests will see it. |
Most days have a rhythm to them: build in Settings, share from Promote, watch Guestlist, and read Insights once the dust settles.
Starting, repeating, retiring
- New Event opens the create-event wizard — a guided path from blank page to published. See Creating events.
- Duplicate event, from the event card menu, copies an event’s whole setup into a new draft. A monthly private view or a recurring fair format only needs building once.
- Archive event retires an event from your active lists without deleting anything. Archiving does not cancel existing bookings or notify guests.
Cancelling an event
Cancel event is for a published or past event that will not go ahead. It does not appear on drafts, archived events, or an event you have already cancelled. After you confirm, the event stops accepting bookings, its live bookings are cancelled, and it sits under the Cancelled tab on Events.
- On Events, open the event card menu and choose Cancel event.
- The confirmation (Cancel this event?) names the event and how many live bookings will be cancelled.
- Type the event name exactly to confirm, then Cancel event. Keep event closes the confirmation and leaves everything as it is.
One thing to be aware of: cancelling cannot be undone, guests are not emailed, and refunds are never automatic. Tell affected guests from the guest list first if they need to hear it, and issue any refunds from your Stripe dashboard. Archiving is the reversible choice when you only want the event out of your active lists.
Keep reading: Creating events · Dates and availability · Publishing and sharing · Insights